VENUE BOOKING EMAILS

Hi {{VENUE-CONTACT-NAME}},

I'm reaching out on behalf of Frozen Bars Tour 2028 — a multi-city hip hop concert tour coming through {{CITY}} this summer. We're interested in hosting a show at {{VENUE-NAME}} and would love to discuss availability and terms.

About the Tour:

• 6-city Western Canadian hip hop tour (Vancouver → Winnipeg)
• 12 shows over 6 weeks (June 20 – August 15, 2028)
• Strategic alignment with World Cup of Hockey 2028
• 3-4 artists per night; headliner-support format
• 400-800 capacity rooms

I'd be happy to send over our full venue booking package, which includes technical rider, deal structure options, and production details.

Are you available for a brief call this week to discuss?

Hi {{VENUE-CONTACT-NAME}},

I wanted to follow up on my previous email regarding Frozen Bars Tour 2028. We're finalizing our tour routing and would love to include {{VENUE-NAME}} in our plans.

I understand you're busy — even a quick note on your availability for {{PREFERRED-DATE}} would be helpful as we move forward.

Happy to send our venue booking package or schedule a brief call at your convenience.

Hi {{VENUE-CONTACT-NAME}},

Great speaking with you earlier! I'm pleased to confirm we're moving forward with the Frozen Bars Tour show at {{VENUE-NAME}} on {{SHOW-DATE}}.

Attached you'll find:

• Venue Contract (for signature) — {{DEAL-TYPE}} terms as discussed
• Deposit Invoice — {{DEPOSIT-AMOUNT}} due upon signing
• Technical Rider Summary
• Marketing Guidelines

Please review the contract and let me know if you have any questions. Once signed, please return a PDF copy along with the deposit payment via e-transfer to finance@3onentertainment.ca.

We're excited to partner with {{VENUE-NAME}} for this event!

Hi {{VENUE-CONTACT-NAME}} and {{PRODUCTION-CONTACT}},

We're now 14 days out from the Frozen Bars Tour show at {{VENUE-NAME}}. I'm reaching out to finalize production details and confirm all logistics.

Items to Confirm:

• ✅ Venue PA and lighting specs confirmed?
• ✅ Green room / dressing room assignments?
• ✅ Catering order placed? (12-15 people)
• ✅ Security staffing confirmed?
• ✅ Ticket inventory and walk-list ready?

Production Call:
Let's schedule a 30-minute video call to review the technical rider. Are you available {{CALL-DATE}} at {{CALL-TIME}}?

Please confirm the above details and let me know if anything has changed on your end.

Hi {{VENUE-CONTACT-NAME}},

Just checking in to confirm everything is set for tonight's show! We're excited to bring Frozen Bars Tour to {{VENUE-NAME}}.

Quick Reminders:

• Tour van arriving at 2 PM — parking reserved?
• Green room catering available by 5 PM?
• Guestlist at box office (I'll send final list by noon)

See you this afternoon! Let me know if anything comes up before then.

Hi {{VENUE-CONTACT-NAME}},

Thank you so much for hosting Frozen Bars Tour at {{VENUE-NAME) last night! The show was a great success and we truly appreciate your team's hard work in making it happen.

Attached:

• Settlement Sheet (final reconciliation)
• Merch sales report
• Guestlist reconciliation

Please review the settlement sheet and let me know if any adjustments are needed. Once approved, we'll process the final payment on our end.

We'd love to work with {{VENUE-NAME}} again on future tours. I'll be in touch!